It always makes a good business sense to delegate work to a third party which reduces the cost to the company in terms of employees for the same work and other issues related to it. Payrolland payrollOutsourcingis the latest alternative solution to the HR management. It makes sense too. No business wants to incur a cost which they can reduce by delegating the work to an offshore service provider than keeping the work with them and bear extra cost and other hassles.

Business often looks complex when it turns out to be unmanageable. More or less there are certain activities in an organization which are not an integral part of it but it is done within the organization as they do not have options to look around. However, things have changed a lot in the last decade, since outsourcing developed as a better option to delegate the work to a third party or to an offshore service provider.

Human makes error but machines are less vulnerable to make mistakes. For an instance you can think that handling payroll within the organization is a better idea than to outsource it a third party. You would think handling it within the company is cost-effective than outsource the same work, but currently, it is not the case anymore. The actual truth is, outsourcing the payroll work to a third party ensures a better and smooth running of the work with quality and accuracy.

To err is human, considering the fact if the HR makes a mistake in calculating the check incorrectly, it will show its impact in the financial statement of the company and accurate data filing.

There are few tasks out of enormous activities payroll service providers manage:

• The most important and you may end up fishing out penalties for the mistakes incurred. However, when you outsource your payroll needs to a third party which has an automated system to process the payroll, you are comfortably placed as the process ensures consistent issue that often negated by the HR management, if the work is done within the company the employees actual working time. The automated system of payroll outsource services calculates every minute spend in the office by an employee. This is time consuming, if done by someone within the HR department and there are certainties of making mistakes while calculating the time spend in the office. However, payroll outsource services with their automated system ensures accurate calculation of the working hours within the time.
• Often the HR management takes time in dealing and filing the new employees and those who leave the company. However, with payroll outsource services, everything is done swiftly and efficiently ensuring that everything is registered on time and nothing is missed on the payroll to calculate wages and reimburse on time.
• With payroll software and payroll outsourcing all the deductions are made correctly, ensuring the business to pay the taxes and fulfill other legislation with the concerned department.

OUTSOURCING! Thinking of this word gives birth to so many questions in your mind. What is the need of outsourcing a job? Will after delegating the job, the service provider will render the same quality of service which the organization can carry at in-house level? Why it is beneficial to outsource a job? How the requirement of outsourcing emerged in the present Business world?

The answer is simple. Globalization has opened endless doors of opportunities to the entrepreneurs across the world. Now, in order to make breakthrough achievements in their businesses, the Business Leaders need to fully concentrate in their core business. However, there are other functions in an organization which are to be performed/accomplished simultaneously with the key function of the organization. Delegating of peripheral job/function to an outside service provider and concentrating on the main objective of the organization will lead to utilizing all the efforts in one direction and ultimately reaching the heights of success.

One of such peripheral/supporting function of an organization is the payroll management of the employees. A payroll function involves routine work of managing salary, its calculation and payment, along with other related functions. However, if the same function is not carried out accurately and efficiently, it will lead to not only dissatisfaction of employees but may also trigger non-compliance of statutory provisions. Through Payroll outsourcing the payroll administration is delegated to the third party/service provider which has expertise in payroll management.

Hence, Outsourcing the payroll management will act as the GENIE for your organization. The service provider of the payroll management has the team of best professional, experts and consultants. Such an excellent team will take care of all your worries in relation to the payroll of your employees. Forget about hiring different people for different jobs of the payroll function. You need not to recruit one professional for taxation, another for security laws, or another for routine administrative job. Just what you need is hire the service provider who is best in these services, who will give you the whole team of experts and will take care of your whole payroll management. Now this we really call as a MAGIC.

By switching to payroll outsourcing in your organization, the latest technology for payroll management will be implemented in the system, the team of the service provider will become team of your organization and guess what at very cost effective manner. If your organization switches to Payroll outsourcing it can save at times even 50% of the cost, which you may incur if you recruit the same team of experts directly from the market.

So now what I say its a WIN-WIN situation for all. Get the best team for your organization today. Come out of the hassles of the payroll management, leave the same for us. Just focus on your primary vision and climb the ladders of establishing milestones for your organization, day by day.

We, Accent Consulting Pvt. Ltd greet you with our new HRM & Payroll software solution which promises you to redefine HR management and payroll blips.

The HRM & Payroll software solution from Webpay is the new age remedy, which promises the ultimate cure from the old-age issue of managing the pile of files and employees issues.

Now, the preparation of Salary, reimbursement, PFF and other HR activities are made easy with the HRMS and Payroll solutions. The Webpays software ends the payroll hassles by a click of the mouse of your desktop!!

• With WebPay Payroll Software you can mark the attendance from machines viz. Biometrics etc.
• Generation of PF reports, ESI reports, Tax reports, TDS challans, form 16, e-TDS etc.

• Generate Pay slip
• Real-time reporting
• Account management.
• Revenue filing
• Year-end returns
• Make operation easy and reduce the cost of it
• Complete security system
• Quarterly and annual tax reports

And there is much more on the accent.in, you can visit and contact us to know more about the HRM & Payroll software.

Dont wait, what you could be doing tomorrow, do it today and now before you are piled under load of papers, log in to Accent Consulting and experience a hassle free and sophisticated system.

Why one need Payroll software when one has in-house remedy people to look after the payroll processing?

The answer isnt too baffling, but of course it flips your eye lids up and opens to see that HR & Payroll software definitely provides you a sense of quality, timely access of data and records and also it saves a lot of cost too. A part from usual payroll processing, recruitment, training and appraisal are equally tailored in to save time and cost for the small and midsize businesses.

Accent Consulting, a major enterprise in providing business and IT solution embarks you to get payroll software which can be seamlessly integrated with the biometric machine that works wonders for the payroll management of your organization. It will unfold numerous advantages in day-to-day working and in the long term financial/business planning as well. To illustrate some of them:

Advantages of using HR & Payroll Software solution:

• Compliance under Statutory laws: In a country where there are well-defined labour and social security laws to protect the rights of both the skilled/unskilled manpower, the onus is on the organization to comply the requirements under each of such regulations. The payroll software has in-built technology which will make necessary deductions, give essential alarms and do calculations as per the statutory requirement. Further, the software can be customized as per the structure, industry and requirement of the given organization.

• Compliance under Income Tax Act: There are end numbers of provisions under the Income Tax Act which are to be on tips for ascertaining the amount of deduction of income tax for each employee, various exemptions are to be kept in mind and calculations has to be done for the income tax payable during the year or paid for the month. With the payroll software in place, all these critical issues will be sorted by your fingertips. Once the details and data will be inserted in the system, the software will make necessary deductions from the particular employees salary packet until their circumstances change.

• Posting the recruitment needs: The payroll software is designed in such a manner that each department / division of the organization can enter their recruitment needs in the system. What qualifications, experience, attitude of working, etc. the given department is looking forward in the proposed employee, everything will be mentioned clearly in the system. In revert of the request, the HR team will do the needful through the in-built hassle-free system software, leading to completion of the whole process of recruitment in just half of the time.

• Determining / Requesting the Training requirements: Everyone recognizes the importance of undergoing relevant Trainings/workshops for accomplishing targets in any given job profile. In view of the same, the payroll software is designed in such a manner, that across the organization, each and every employee, by using their respective login ids, can enter the type of training they want to undergo or else the one which they understand is necessary for them to attend in order to enhance their productivity for the organization. Without the software, it will be difficult and a cumbersome job for the HR team to identify the training needs / requests of each employee and then act accordingly to provide the same. With the software, the whole training information can be accessed at a single place viz. the category of training needs of each employee, how many employees are coming under one category of training etc. Hence, all this examination of training needs data by the HR team can be undertaken effortlessly with the help of the given software.

• Reporting to Higher Management: The top management always takes their strategic decisions on the basis of available data. Many a times the same data has to be molded in so many forms to arrive at different conclusions. The payroll software will do this job of giving your management the information required even in strict timelines and in most efficient and accurate manner which will help them to make necessary planning, forecasting and budgeting for the organization.

• Payroll processing: Complete monthly payroll processing can be achieved within a short span of time irrespective of the number of employees in the organization.

• Leave & Attendance Management: With the increase in number of employees following the growing business needs, ascertaining and calculating the work hours for each employee is a tedious job. Hours are required to be spent inputting data for such work hours. Now if the payroll software is installed by your organization, it will be linked to the time sheet system of the employees and thus it will do both the attendance and leave management as per the Company norms.

• Generating Salary Reports: The given software will generate monthly payslips and also year to date salary statements to the employees which will save them from running to the payroll department, each time to determine their payment/benefits status.

• Complete database of employees at one place and at one tab: The detailed record of each employee, comprising of personal and professional information and also their appraisal information can be maintained at a single place. On need basis it can be derived on just few clicks of the mouse.

• Managing other payments: Apart from managing the regular payments to be made to an employee, the software also manages other payments which arise on case to case basis viz. various Loans & Advances taken, reimbursements claimed, any arrears calculation, payment of different allowances and also full & final Settlements at the time of exit of any employee.

• Effective handling of long awaited appraisal of employees: Nobody can deny that the essence of working will be incomplete until and unless the employees get the feedback of their job done, i.e. the appraisal process in any organization. With the payroll software, the time-consuming appraisal process of employees, which if done manually will take so many man hours, can be accomplished in such an effective and accurate manner which is unimaginable. Under the process, a login id will be provided to each employee, through which they can enter their respective job goals in the given format of the software. At the time of assessment, after discussion between the employee and his respective reporting manager, the necessary observation and/or recommendation against the pre-determined goals of the given employee will be entered in the format of the software. Likewise, across the organization, the whole appraisal process can be accomplished for each employee, without the need of the Human Resource (HR) team even going to each and every work station of employees and collecting the appraisal information. Thus, the appraisal process will be completed without spending hours and hours in doing necessary data analysis and will also provide a sense of satisfaction to the employees of the organization.

• Cost Saving: In a middle or large sized organization, if the whole payroll function is performed manually, it will involve hiring of number of people for maintaining various records and doing necessary calculations etc. However, with the given software in place all this range of activities can be performed by a very limited payroll staff, resulting in cost saving for the organization.

• Different offices/branches, not an issue for payroll software: Gone are the days when business was performed at a single place. The contemporary world demands the business to be diversified and also to be spread across different places, cities and states. With an organization structure like this, the payroll software will keep account of all the employees of each of such different locations at a single place

• Data standardization and accuracy across the enterprise: Needless to mention, with an automated system like this, a standard processing and accuracy will be maintained for all payroll information across the organization.

• Security of information: Under the payroll software, the authorization to access the software is given to limited and dedicated staff only, which will result in maintaining the security of the given information.

• Happy employees, growing business: Last but not the least, employees are the human capital of an organization, if they are satisfied on part of timely receiving their salaries, benefits, reimbursements, effective appraisals, due completion of trainings etc., they can concentrate more on their assigned responsibilities, which will ultimately and collectively result in the growth and rising of your organization.